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The DA Form 31, officially titled "Request and Authority for Leave," serves as a crucial document for military personnel seeking to take time off from duty. It is essential for both service members and their supervisors, as it outlines the necessary information required to process leave requests effectively. This form adheres to the Privacy Act of 1974, ensuring that personal information is handled with care. The form includes sections for the requestor's information, such as name, rank, and organization, along with details about the type of absence being requested. Options range from chargeable leave, like annual or emergency leave, to non-chargeable absences. Additionally, the form requires the requestor to specify the dates of leave and the total number of days requested. Signatures from the requestor, supervisor, and approving authority are necessary to validate the request, along with any remarks that may provide further context. Understanding the DA Form 31 is vital for service members to navigate the leave process smoothly and ensure compliance with military regulations.
Similar forms
The DA Form 2-1, or Personnel Qualification Record, serves a similar purpose to the DA 31 form by documenting the military service member's career history, qualifications, and assignments. While the DA 31 focuses on leave requests, the DA 2-1 provides a comprehensive overview of a soldier's military career, including their training, education, and duty assignments. Both forms are essential for maintaining accurate records within the military, ensuring that personnel management decisions are based on complete and up-to-date information.
The DA Form 4187, also known as the Personnel Action Form, is another document that shares similarities with the DA 31. It is used for various personnel actions, including requests for leave. While the DA 31 specifically addresses leave requests, the DA 4187 can be utilized for a broader range of personnel actions such as promotions, reassignments, and disciplinary actions. Both forms require signatures from supervisors and approving authorities, reinforcing the importance of oversight in personnel management.
The DA Form 5001, or Individual Medical Readiness Record, is related to the DA 31 in that it tracks an individual's medical readiness, which can impact their ability to take leave. This form ensures that service members are medically fit for duty, and it may be referenced when evaluating leave requests, especially for those seeking emergency or medical leave. Both documents aim to maintain the operational readiness of military personnel.
The DA Form 1059, or Academic Evaluation Report, also has a connection to the DA 31. It records a soldier's academic achievements and performance during military training courses. While the DA 31 is focused on leave requests, the DA 1059 plays a critical role in career progression. The outcomes of training and education can influence a soldier's eligibility for leave, particularly in cases where leave might affect their training schedules.
The DD Form 214, or Certificate of Release or Discharge from Active Duty, is crucial for service members transitioning out of the military. Similar to the DA 31, it involves documentation of military service but focuses on the completion of service rather than leave requests. The DD Form 214 provides a comprehensive record of a service member's time in the military, which can impact future employment and benefits, including the ability to take leave for veteran-related activities.
The SF 50, or Notification of Personnel Action, is a government form that documents various personnel actions, including changes in employment status. Like the DA 31, the SF 50 requires formal approval and is used to track changes that may affect a service member’s leave eligibility. Both forms serve to maintain accurate records and ensure compliance with regulations governing personnel management.
The DA Form 31-1, or Request for Leave, is an older version of the DA 31 that served the same purpose of documenting leave requests. While the DA 31 has been updated to streamline the process and incorporate changes in military policy, both forms share the fundamental goal of managing leave effectively. The transition from DA Form 31-1 to DA 31 reflects ongoing efforts to improve administrative processes within the military.
The DA Form 160, or Request for Temporary Duty (TDY) Travel, is another form that intersects with the DA 31 in terms of managing personnel movements. While the DA 31 focuses on leave, the DA Form 160 is used to authorize travel for duty purposes. Both forms require detailed information about the service member's situation and are essential for effective personnel management, ensuring that soldiers are accounted for whether they are on leave or on official travel.
Lastly, the DA Form 4856, or Developmental Counseling Form, can also relate to the DA 31 in terms of documenting discussions about leave and absence. This form is used for counseling service members on various issues, including performance and conduct. If a soldier’s leave request is denied or questioned, the DA Form 4856 can be utilized to provide feedback and guidance, ensuring that personnel decisions are well-informed and documented.
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More About Da 31
What is the DA Form 31 used for?
The DA Form 31, also known as the Request and Authority for Leave, is primarily used by military personnel to request leave from duty. This form allows service members to formally document their request for various types of leave, including annual leave, emergency leave, and terminal leave, among others. It ensures that the request is properly processed and authorized by the appropriate supervisory and approving authorities.
What information do I need to provide when filling out the DA Form 31?
When completing the DA Form 31, you will need to provide several key pieces of information. This includes your name, DOD ID, rank, and the dates for which you are requesting leave. You must also specify your leave address, the type of absence (chargeable or non-chargeable), and the total number of days requested. Additionally, signatures from both your supervisor and the approving authority are required to finalize the request.
Can I request leave for a combination of chargeable and non-chargeable days?
Yes, the DA Form 31 allows for the request of both chargeable and non-chargeable leave. When filling out the form, you can indicate the specific types of leave you are requesting, whether it be a combination of annual leave and emergency leave or other types. Be sure to clearly outline the details to avoid confusion during the approval process.
What happens after I submit my DA Form 31?
Once you submit your DA Form 31, it will be reviewed by your supervisor and the approving authority. They will assess your request based on the needs of the unit and the validity of the reasons for your leave. After their review, they will either approve or disapprove the request, signing the form to indicate their decision. You will then receive a copy of the form with the final action noted.
Is there a specific timeframe for submitting the DA Form 31?
It is advisable to submit the DA Form 31 as early as possible, ideally at least 30 days before the desired leave start date. This allows sufficient time for processing and ensures that your absence does not disrupt unit operations. However, in emergencies, you may submit the form with shorter notice, but be prepared to provide justification for the urgency.
Dos and Don'ts
When filling out the DA 31 form, it’s important to approach the process with care. Here are five things you should and shouldn’t do to ensure your request is processed smoothly.
- Do: Double-check your personal information, including your name and DOD ID, to avoid any errors.
- Do: Clearly specify the type of leave you are requesting. This helps the approving authority understand your needs.
- Do: Provide accurate dates for your requested leave. Make sure the "From" and "To" dates align with your planned absence.
- Do: Include your leave address and contact information. This ensures that you can be reached if necessary.
- Do: Sign the form before submitting it. If you are unavailable, your supervisor can sign on your behalf.
- Don't: Leave any sections blank. Incomplete forms can lead to delays or disapproval.
- Don't: Forget to indicate whether your leave is chargeable or non-chargeable. This is crucial for accurate processing.
- Don't: Use incorrect formats for dates. Always follow the YYYYMMDD format to avoid confusion.
- Don't: Submit the form without checking for spelling or grammatical errors. Clarity matters.
- Don't: Assume that verbal requests are sufficient. Always complete the form in writing for official records.
Da 31 - Usage Steps
Filling out the DA 31 form is an important step in requesting leave. After completing the form, it will need to be submitted to the appropriate authority for approval. Ensure that all sections are filled out accurately to avoid delays in processing your request.
- Begin with the Control Number at the top of the form. Leave this blank if you do not have one.
- In Part I - Requestor Information, fill in your Name (Last, First, Middle Initial).
- Enter your DOD ID number.
- Provide your Rank.
- Write the Date in the format YYYYMMDD.
- Fill in your Leave Address including Street, City, State, ZIP Code, and Phone Number.
- List your Organization, Station, and POC Email and Phone Number.
- Select the Type of Absence by checking the appropriate box (Chargeable, Non-Chargeable, or Combination) and specify the type of leave.
- For the Leave Dates, fill in the FROM date (YYYYMMDD), TOTAL DAYS REQUESTED, and TO date (YYYYMMDD).
- Complete the Accrued Leave section, indicating your current leave balance and the amount of chargeable and non-chargeable leave requested.
- Sign the form in the Signature of Requestor section and write the date.
- Have your Supervisor fill in their name, title, rank/grade, recommendation (Approval or Disapproval), and sign with the date.
- The Approving Authority will need to fill in their name, title, rank/grade, action (Approved or Disapproved), and sign with the date.
- If applicable, the Departure Authority will sign and date in the designated section.
- For extensions, the Approval Authority must fill in the number of days, date approved, name, title, and sign.
- Lastly, the Return Authority will sign and date in the respective section.
- Include any Remarks as needed.